In today's digital age, businesses rely heavily on technology to operate efficiently and effectively. One area that often gets overlooked is the print fleet, which includes all the printers and copiers in an organization. Over time, these devices can become outdated and inefficient, leading to wasted time, resources, and money. In this blog post, we will explore how a printer refresh can help businesses of all sizes.
Outdated printers and copiers can cause significant delays and interruptions in the workplace. Slow printing speeds, paper jams, and other issues can cause frustration and wasted time for employees. A printer refresh can help to improve productivity by upgrading to the latest models with faster print speeds, improved paper handling capabilities, and other advanced features.
For example, a new multifunction printer can streamline printing, scanning, copying, and faxing tasks, allowing employees to complete their work more quickly and efficiently. Additionally, newer printers often come with features such as mobile printing and cloud integration, allowing employees to print from anywhere and access documents remotely.
While a print environment refresh may require an initial investment, it can ultimately lead to cost savings in the long run. Outdated printers and copiers can be more expensive to maintain and repair, as well as being less energy-efficient. With the addition of managed print services, businesses can monitor print costs across departments, teams and users.
Newer printers and copiers are designed to be more energy-efficient, which can lead to lower electricity bills. Additionally, newer models often require less maintenance and repairs, reducing the need for costly service calls and replacement parts.
In today's world, security is a top concern for businesses of all sizes. Outdated printers and copiers can be vulnerable to cyber attacks, which can compromise sensitive information and put the business at risk.
A printer refresh can help to enhance security by upgrading to the latest models with advanced security features. For example, newer printers often come with built-in encryption and secure printing capabilities, which can help to prevent unauthorized access to sensitive information.
As businesses become more environmentally conscious, sustainability has become a top priority. Outdated printers and copiers can be less energy-efficient and more wasteful than newer models, which can have a negative impact on the environment.
A printer refresh can help to improve sustainability by upgrading to the latest models with advanced energy-saving features. For example, newer printers often come with features such as automatic duplex printing, which can reduce paper waste by printing on both sides of the page. Additionally, many newer models use less toner and ink, which can help to reduce waste and save money.
Outdated printers and copiers can produce lower-quality prints, which can have a negative impact on the business's image and reputation. A printer refresh can help to improve print quality by upgrading to the latest models with advanced print technologies.
For example, newer printers often come with features such as high-resolution printing and color calibration, which can produce sharper, more vibrant prints. Additionally, newer models often have larger paper capacities, allowing businesses to print larger jobs without interruption.
In conclusion, a printer fleet refresh can provide numerous benefits to businesses of all sizes, including improved productivity, cost savings, enhanced security, improved sustainability, and improved quality. If you are considering a printer refresh for your business, it is important to work with a qualified technology partner to ensure that the process is completed efficiently and effectively.
At Fraser Advanced Information Systems, we manage the print fleet for some of the area's largest health systems, companies, schools and more. With managed print services, you can take the burden of print management off of your IT department. This allows them to focus on business-critical projects that matter most to your business.
By upgrading to the latest printer and copier models, businesses can stay competitive and thrive in today's digital age, while also reducing costs, improving security, and enhancing sustainability.