Let's be honest, your office copier and printer fleet likely isn't the first thing that comes to mind when you think about sustainability. But here's a little secret: it's actually a fantastic place to make some meaningful changes that benefit both the planet and your bottom line.
If you've ever found yourself frustrated by stacks of wasted paper, constant toner replacements or rising energy bills, you're not alone. Many businesses are rethinking their printing habits to reduce unnecessary waste and operating costs - and it doesn't take a major overhaul to start seeing results.
Let's break down some smart, simple ways you can create a more sustainable printing environment at your workplace.
Reduce Paper Waste With Smarter Printing Habits
Paper waste is one of the biggest sustainability challenges in office printing. From accidental misprints to documents that are only needed once, it adds up quickly. Here's how to cut back:
- Enable Double-Sided Printing (Duplexing) - Most modern printers support this feature - make it the default to immediately reduce paper use by half.
- Think Before You Print - Encourage your team to review documents digitally and ask, "Do I really need a hard copy?"
- Go Digital When Possible - Use cloud storage, e-signature platforms and workflow tools to minimize paper-based processes.
- Recycle Properly - Provide clearly labeled recycling bins and use recycled-content paper for unnecessary prints.
Tackle Toner Waste for a Greener Print Strategy
Toner cartridges are costly, wasteful and often overlooked. But optimizing toner use is an easy win for sustainable printing.
- Use Toner-Saving Modes - Set printers to "draft"or "economy" mode for internal documents to use less toner without sacrificing readability.
- Monitor with Print Management Software - Identify heavy print users and high-volume jobs to find toner-saving opportunities.
- Recycle Your Cartridges - Many vendors, including Fraser, offer free toner recycling programs. Learn more about Fraser's Toner Recycling Program here.
- Opt for High-Yield Cartridges - These last longer and reduce the frequency of replacements and packaging waste.
Lower Energy Use with Smart Device Settings
Even idle copiers and printers draw energy. Reducing power consumption is a key step toward sustainable printing.
- Activate Energy-Saving Modes - Most printers have sleep or standby settings - make sure they're enabled and properly timed.
- Power Down Overnight - Turning off devices after hours may seem small, but the energy savings add up over time.
- Upgrade to Energy-Efficient Models - Look for ENERGY STAR® certified printers and copiers when it's time for an equipment refresh.
Go Beyond the Basics for a Fully Sustainable Print Environment
Looking to take your green print strategy even further? Consider these long-term steps:
- Extend Equipment Lifespan: Regular maintenance keeps devices running efficiently and reduces the environmental impact of frequent replacements.
- Dispose Responsibly: Retire old printers and copiers through certified e-waste recycling programs that safely handle materials and components.
- Choose a Sustainable Office Technology Partner: Work with vendors who prioritize sustainability in their products, practices and recommendations. Fraser, for example, offers eco-conscious print solutions tailored to your unique business needs.
Ready to Start Your Sustainable Printing
Implmenting sustainable printing practices isn't just good for the environment - it's good for your business. You'll reduce waste, lower energy use and cut costs while aligning with your organization's sustainability goals.
Let's make your print environment greener, together.
Schedule a free sustainable printing assessment to see where your office stands and get customized strategies to improve your impact.
