The Truth About Copier Leases: Debunking Common Myths

copier leaseWhen it comes to leasing a copier for your business, there's a lot of information out there. Unfortunately, not all of it is accurate. Many buyers fall victim to common misconceptions about copier leases, leading to confusion and potentially costly mistakes. In this post, we'll debunk four of the most most common myths and show you how working with the right copier dealer can help you navigate the leasing process with confidence.

Myth 1: Lease vs. Buy. Leasing a copier is always more expensive than buying one outright

One of the most common misconceptions about copier leases is that they're always more expensive in the long run than purchasing a machine outright. However, this isn't necessarily true. While buying a copier can be a good option for some businesses, leasing often makes more financial sense.

When you lease a copier, you spread the cost over a fixed term, typically 3-5 years. This helps you avoid a significant upfront investment and free up cash flow for other business expenses. Most leases also include a service and maintenance agreement, saving you money over time. Service and maintenance agreements include toner, most supplies, parts and labor for service calls.

When you buy a copier, you also need to buy a monthly service agreement to fix any problems with the machine. Businesses often overlook this cost when deciding how to acquire a copier.

Real-life example: A small law firm was considering purchasing a high-end copier for $15,000. After consulting with a trusted copier dealer, they realized that leasing the same machine would cost them just $300 per month, including maintenance. By leasing, they could get the equipment they needed without tying up a significant amount of capital.

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Myth 2: All copier leases are the same

Another common misconception holds that all copier lease contracts are equal. In reality, lease terms can vary significantly from one provider to another. Some leases may have hidden fees, while others may include more comprehensive service agreements.

When comparing copier leases, it is essential to look beyond the monthly payment and consider the total cost of ownership. This includes factors like the length of the lease, any upfront costs, and the terms of the service agreement.

Real-life example: A medical office signed a lease for a new copier based solely on the low monthly payment. However, they failed to read the fine print and didn't realize the lease had a $500 early termination fee. They were stuck paying the fee when they needed to upgrade their equipment after just two years.

Myth 3: You're stuck with the same copier for the entire lease term

Many buyers believe that when they sign a copier lease, they're locked into that machine for the duration of the term. However, this isn't always the case. Some leases include provisions for upgrading or swapping out equipment as your business needs change.

Working with a flexible copier dealer can help ensure that your business has the right equipment, even if your needs evolve over time.

Real-life example: A growing marketing agency signed a 5-year lease for a mid-range copier. As their business expanded, they quickly realized they needed a more advanced machine to keep up with their increasing print volumes. Their copier dealer worked with them to upgrade to a higher-end model without penalty, ensuring they had the right equipment to support their growth.

Myth 4: Copier leases are only for large businesses

Finally, some buyers think copier leases are only suitable for large enterprises with significant print volumes. Truth is leasing can be an excellent option for businesses of all sizes.

Many copier dealers offer leases tailored to the needs of small and medium-sized businesses, with flexible terms and affordable monthly payments. By leasing, smaller companies can access the same high-quality equipment as larger organizations without having to spend a fortune.

Real-life example: A local bakery needed a reliable copier for printing menus and flyers but couldn't afford to buy one outright. By working with a copier dealer that specialized in small business leases, they were able to get a compact, all-in-one device that fit their budget.

The importance of working with the right copier dealer

Navigating the world of copier leases can be challenging, but working with the right copier dealer can make all the difference. A knowledgeable, trustworthy dealer will take the time to understand your business needs and recommend the best equipment and leasing options for your unique situation.

Look for a dealer with a proven track record of success and a commitment to customer service. They should be transparent about pricing, contract terms, and any potential fees. By partnering with the right dealer, you can avoid common leasing pitfalls and ensure you have the equipment you need to keep your business running smoothly.


Don't let copier lease misconceptions keep you from getting the equipment your business needs to succeed. By understanding the truth behind these common myths and working with a reputable copier dealer, you can make informed decisions and find the right leasing solution for your organization.

Remember, leasing can be a cost-effective, flexible option for businesses of all sizes. With the right partner by your side, you can navigate the leasing process with confidence and ease.

Contact the copier experts at Fraser Advanced Information Systems to learn about available copier and printer options for your business. As an authorized dealer of Sharp, Canon and Lexmark devices, we have solutions to meet any business's needs.